Proposal Letter

 Proposal Letter

This research proposal letter will be directed to an audience who can create change

(Congressperson, business administrators, or other similar audience.) In the proposal, you

need to suggest a change or a solution to a current problem. As you have already chosen a

topic for your research proposal letter in Topic 6 (attached is the interview paper that you wrote previously) and conducted an interview that will

become one of your sources for this letter, you do not need to choose a topic. You must use

the same topic that you began researching in Topic 6, and you must use your interview as a


Your research proposal should be presented in a letter format including the following


  • Your mailing address (Note: For privacy reasons, you may opt to not disclose your

mailing address when you submit your letter to our graders for review; however,

should you choose to mail your letter to your chosen recipient, you will need to

include your mailing address, as this is a customary business letter practice.) Note

that a formal letter does not require your name in the header. Your name will go at

the end, with your closing.

  • The date you wrote the letter
  • A name and mailing address for the individual to whom you are writing the letter
  • A greeting or salutation
  • A closing and your typed name (Note: A written signature is optional for your

submission, but should you choose to send your letter, you would need to include

your written signature between the closing and your typed name.)

Scroll to the end of these instructions for an idea of how you should format this


To organize this information, follow the format included in the course site in the

“Assignments” area.

For your proposal, follow this organizational framework:

For your researched proposal, follow this organizational framework:

  • Introduction: The Problem

Identify the problem, including researched information to explain it fully. You may

devote more than one paragraph to describe the problem if needed. To determine

the extent of the information you must provide about the problem, consider the

letter recipient’s understanding of the problem.

  • Body: Your Proposal

Explain the specifics of your proposal. What are your solutions to solve this problem,

step by step? What is the cost? How is this cost incurred? What ideas do you have for

funding your proposal?

Justify your proposal. How will your proposal solve the problem? Why is this proposal


Concede or refute the counterarguments: Will the letter recipient have certain

preconceived ideas about the subject? How can you address these counterarguments

without diminishing your argument? Note: You will lose points from the rubric if you

do not address the counterargument.

  • Conclusion: Your Argument

Take into consideration your chosen audience and his/her interests. Use persuasive

techniques to align your proposal to the audience’s ideals. You may use more than

one concluding paragraph if needed.

See the end of this document for more specific information about formatting your letter


You are required to use source information, including ideas you learned from the interview

process wherever it will prove your point. In addition to the interview itself, you should have

at least two other credible sources, for a total of at least three sources. Note: If you do not

meet the source minimum, the rubric will automatically be scored down.

Since this is a letter, you will use signal phrases (i.e., “As Fugle describes…”) and omit

parenthetical citations (“Fugle”). You must include a Works Cited page for this assignment.

Good, informative signal phrases will be important in order to make sure your sources are

credited (example: “Fugle, a well-known environmental researcher, explains the problem


As with all college writing, you must include a strong thesis statement and take care to avoid

logical fallacies while following the other standards for academic writing.

You might use this as a guideline in crafting your thesis:

Valley City should (add solution suggestion), which (add how it can be funded) and (add justification),

although (add counterargument focus).

Here is a more specific example:

Valley City should (use its largest abandoned warehouse for a new recreational center to hold before

and after-school programs), which (can be conveniently funded by the tax stream that was being

used to construct Main Street until this point), and will (provide the final element—housing—in order

for local schools to also implement a before-school program(, and although (some community

members do not believe before- and after-school programs are necessary(, they should (review the

high number of students apprehended by law enforcement during the hours before and after-school

programs would operate).

The guidelines for this assignment are as follows:

Length: This assignment should be at least 500 words.


  • This assignment has a special format (letter style), so you will not use a typical header
  • Single-spacing, with a double-space between paragraphs (see below)
  • Standard 12 point font (Arial, TimesNewRoman, Calibri)
  • 1” margins on all sides
  • Save the file using one of the following extensions: .docx, .doc, .rtf, or .txt

Since this is a formal letter format, you will not underline your thesis statement.

Please scroll to the next page to see a sample letter format.

Attachments area
Solution Preview
According to Muller, a renowned researcher on environmental management, waste management is increasingly becoming an issue in the contemporary society. Such is clear on our streets as the frequency of garbage collection has significantly decreased, and people…
(578 Words)
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